Work at Congress

Work at Congress 2015


The appIication to work at Congress 2015 is now CLOSED. If you submitted an application, you will be contacted in the coming weeks. Thank you for your interest in Congress 2015.

The Federation for the Humanities and Social Sciences is recruiting over 100 short-term contract workers for the 2015 Congress of the Humanities and Social Sciences at the University of Ottawa (May 30 to June 5).

Who is the ideal candidate?

  • An individual with flexible availability (from May 26 to June 6).
  • Outgoing, personable, motivated and organized.
  • Able and willing to work a number of positions if needed.
  • Ability to speak in both official languages (English and French) an asset.


  • Applications will be accepted until February 23, 2015.
  • Interviews will be held during the week of March 16 to 20, 2015 and formal offers of contract employment will be issued at that time.
  • Successful candidates are required to attend a (paid) orientation session on May 28, 2015.


  • Hourly rate of $11.00, paid by the Federation for the Humanities and Social Sciences.
  • When not on duty, workers can attend public sessions, browse the Congress Expo and network with Congress attendees.


Positions are available in the following areas:

Association Assistants

Supporting a specific scholarly association, association attendants are responsible for helping attendees find information about their meetings and events. This will typically include staffing association tables to provide attendees with discipline-specific program information, such as publications, flyers and/or brochures. (Associations can recommend students from their department).

Skills: Good people skills; ability to speak some French is an asset

Building Monitors

Candidates are assigned to and responsible for a building where associations’ sessions are taking place. They help attendees and meeting organizers with questions and problems, verify signage and add extra signage to help attendees find their way. Candidates communicate via 2-way radio with the Information Office dispatch to address issues/problems on site. During sessions, these individuals oversee stations in building lobbies to assist local coordinators and/or attendees.

Skills: Good people skills, excellent problem-solving skills, must be able to speak clearly to be understood on the 2-way radio; ability to speak French is an asset.

Congress Amateur Photographer

The Congress photographer will help the Federation capture the essence of Congress in photos, working for a total of 14 hours over the course of the seven days of Congress. The Congress photographer will attend events of interest identified by the Federation communications team, take photos on his/her shot list, and upload them onto a drop box or external hard drive provided by the Federation at the end of each day of work at Congress, allowing some time to clean out duplicates and reject photos. If any photo taken is of three or fewer people, then prior to taking photos (or immediately after) the photographer will need to ask his/her subjects for permission to use the photo, and ask each subject to sign a photography consent form provided by the Federation. If any of the subjects in a photo with three or fewer people does not sign the photography consent form, that photo must be immediately deleted from the camera.

Skills: Some experience in action photography of people, crowds and busy places.  Ability to move around confidently during an event to get good photographs, angles and expressions. Comfortable speaking to strangers, asking them for consent to be photographed, and encouraging them to stand in a specific spot or manner.

Equipment: Access to own good quality digital camera is essential, including cords to download photos off the camera. 

Congress Bloggers

Congress Bloggers will help the Federation engage online audiences by drafting compelling blog posts and accompanying tweets about Congress events. Bloggers will attend events of interest (identified by the Federation), capture photos and/or video, plan out and conduct informal interviews with researchers as necessary, and write blog-style content for the Congress 2015 Blog.

Skills: Quality writing skills in English and/or French (ideally both), comfortable with interviewing researchers, ability to meet tight deadlines, and ability to work creatively and independently are necessary assets. Experience with blogging and Twitter, writing about academic topics, and experience in video, photo or copy editing are all important assets.  Access to a camera (or iPhone) is preferred, for tweeting purposes.  Please indicate any writing experience – specifically for a blog and or Twitter – in your application, as well as areas of personal interest and study.

Congress Expo Assistants

Exhibitors often require workers to staff their booth at the Congress Expo. This is done either on a full-time or part-time basis. The worker will assist the exhibitor by selling products, taking orders, restocking products, giving information to attendees and generally covering the exhibitor when they are not there.

Skills: Good people skills; retail experience is an asset; ability to speak French is an asset

Information Kiosk Assistants

The candidates must have an existing knowledge of the campus and city and will need to familiarize themselves with the daily Congress activities. Workers are responsible for providing directional information to attendees and providing them with directional material. Kiosks will be set up on campus at different locations. Candidates communicate via 2-way radio with the Information Office dispatch to address issues/problems on site.

Skills: Good people skills; familiar with the campus and local area; ability to speak French is an asset

Information Office Assistants

Information Office Assistants help with the Information desk and are responsible for (including but not limited to) answering attendees’ questions, answering radio dispatch questions from Info kiosk and building monitor workers, managing day-time luggage storage, posting signage and notices as needed and assisting attendees with special needs. These workers also keep track of room changes and program updates, and assist registered attendees in retrieving their association’s program information using desk copies and up-to-date, searchable PDFs of all association programs.

In addition, Information Office Assistants provide support for Federation-led events and assist with all other jobs – namely info kiosks and building monitors – as needed. Jobs within this category include Information Desk Attendants, Runners and Special Events Assistants. Candidates should be available the week before Congress to assist with set up and for training and briefing.

Skills: Good with the public, customer-service oriented, and ability to use computer/search functions; excellent problem-solving skills and leadership skills required; ability to speak French is an asset

Registration Clerks

Candidates process on-site registration and assist with registration package pick-up. They will work with an online database and process credit card and Interac transactions. They will also print out name tags and hand out Congress bags. During down-time workers may also be asked to assist the Information Office. Candidates must be available for a training session held prior to Congress (May 28).

Skills: Good customer service skills and ability to speak French is an asset; comfortable working with computers and database software; must also be able to process credit card and Interac transactions efficiently.


Questions? Contact