Latest news for Congress 2015 organizers
- Update 2015-05-11: Any last-minute changes to rooms, equipment or catering orders will not be reflected in the Congress Request System. Please refer to documentation or notes provided directly to you by the Congress staff at the University of Ottawa.
- Submit final conference program (PDF) to firstname.lastname@example.org
Tasks in this list are past due. If you have not completed a task, please contact email@example.com as soon as possible for assistance.
- Request audio-visual and equipment - February 27 to April 10, 2015 - See the audio-visual and equipment menu (PDF) - see instructions (PDF)
- Place catering requests - February 27 to April 10, 2015 - See the catering menu (PDF) - see instructions (PDF)
- Final day to submit the Special Event Listing Form for inclusion in the Congress Guide and the online calendar of events - March 13, 2015
- Submit the Complimentary Guest Registrations Form - February 27, 2015 - see the Allowable Complimentary Guests list
- Submit updated conference program (PDF) to firstname.lastname@example.org - February 20, 2015
- Submit the Hire an Association Assistant Form - February 6, 2015
- Submit the Association Greeting Table Form - February 6, 2015
- Apply for funding from the Aid for Interdisciplinary Sessions Fund - January 30, 2015
- Submit preliminary conference program to email@example.com - December 12, 2014
- Submit the Special Event Listing Form for events to be promoted in the online calendar of events for the launch of registration - November 21, 2014
- Request meeting rooms - November 21, 2014
- Apply for funding from the International Keynote Speaker Support Fund - November 21, 2014
- Planning Meeting - September 24, 2014 - view the PowerPoint presentation and the video
- Submit the Association Account Form - October 10, 2014
- Submit association mailing list - October 10, 2014 - download the template
- Submit the Association Conference Fees Form - October 17, 2014
- Congress 2015 Planning Guide (PDF)
- Association conference schedule (PDF)
- Task checklist for organizers (PDF)
- List of Organizers (PDF)
- Allowable Complimentary Guests for member associations (PDF)
- Special Event Listing Form (PDF) - Form instructions
- Catering menu (PDF) - see instructions (PDF)
- Audio-visual and equipment menu (PDF) - see instructions (PDF)
- Child minding brochure (PDF)
- Watch the video of the Planning Meeting, or view the PowerPoint slides.
Promoting special events
Associations often hold special events they wish to be open to all attendees. Fill out the Special Event Listing Form for all events that are open to all Congress attendees and submit it via email to firstname.lastname@example.org. These events will be posted in the online calendar and the Congress Guide.
Promoting your association's conference program
You are responsible for sending a PDF version of your conference program to email@example.com, which will then be posted online. Congress attendees, media representatives and scholarly publishers often search these online conference programs ahead of time in preparation for Congress. Ensuring that the Federation has the most up-to-date version of your association’s conference program can greatly enhance the experience of your attendees.
Associations are permitted to outsource videotaping and simultaneous interpretation services for their meetings. The University of Ottawa offers videotaping services and will work with external suppliers for simultaneous interpretation services. However, should any association prefer to bring their own videotaping or simultaneous interpretation providers, they are permitted to do so as long as they inform the University to ensure that the proper sound equipment is on hand. Please note that any outsourced equipment or services will be the sole responsibility of the association. There will be no support from the University of Ottawa technicians or coordinators. Please remember to include these details in the Notes field when you request your room in the Congress Request System so that you are assigned a room suitable for your technical requirements. Please note that there is a limited number of rooms where this is possible.
Congress 2015 theme
The Congress theme acts as a unifying concept that bridges the multiple association conference programs together. We encourage you to keep the theme “Capital Ideas” in mind as you plan your programming.
The President’s Receptions, hosted by the University of Ottawa, are a long-standing Congress tradition and an excellent networking opportunity. To determine the date for your association, please find your association on the association page. You are encouraged to promote your association’s assigned date in your conference program. All President's receptions take place in the Reception Tent outside 90U.
We encourage you to use the following logos and boilerplate statements when referring to Congress in your association's print and online material. Additional high resolution logos are available upon request. Please contact us at firstname.lastname@example.org.
The Congress of the Humanities and Social Sciences is the largest multidisciplinary academic gathering in Canada. Organized by the Federation for the Humanities and Social Sciences, Congress brings together academics, researchers, policy-makers, and practitioners to share findings, refine ideas, and build partnerships that will help shape the Canada of tomorrow.
The 2015 Congress of the Humanities and Social Sciences is an initiative of the Federation for the Humanities and Social Sciences and is hosted by the University of Ottawa.
About the Federation for the Humanities and Social Sciences
The Federation for the Humanities and Social Sciences promotes research, learning and an understanding of the contributions made by the humanities and the social sciences for a free and democratic society. Since 1940, with a membership now comprising 160+ universities, colleges and scholarly associations, the Federation represents a diverse community of 85,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca.
About the University of Ottawa
The University of Ottawa-A crossroads of cultures and ideas
The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Its campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. It is one of Canada's top 10 research universities- its professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, it attracts exceptional thinkers and welcome diverse perspectives from across the globe. For more information about uOttawa, visit www.uOttawa.ca.
- *new* 3-in-1 logo badge - English (JPG)
- *new* 3-in-1 logo badge - French (JPG)
- *new* Congress advert - bilingual (JPG)
- Congress logo - with date and location - English (JPG)
- Congress logo - with date and location - French (JPG)
- Congress logo - without date and location - English (JPG)
- Congress logo - without date and location - French (JPG)
- Congress badge - English (JPG)
- Congress badge - French (JPG)
- Federation logo - bilingual (JPG)
- University of Ottawa logo (JPG)
- Logo usage guidelines (PDF)
If you have any questions please contact Donna LeLièvre for assistance.